6 JIT Video-Based Support Tools That Are Missing From Your Customer Service Training

Improve Your Buyer Service Coaching With Video-Primarily based Help Instruments

Is your workforce ready to face indignant clients who aren’t proud of any decision? Do they know the way to course of a return quickly with out breaching firm coverage or testing the shopper’s endurance? Can they preserve their composure when emergencies come up? Customer support requires a broad ability set and “thick pores and skin.” Video-based on-line coaching instruments are there to lend a serving to hand and set an instance. These JIT on-line coaching assets are excellent additions to your customer service training library.

Are These JIT Help Instruments Lacking From Your Coaching Program?

1. Buyer Persona Intros

Create a quick intro video for the commonest buyer varieties. Each clip ought to cowl a novel persona in order that staff know who they’re coping with. From the shopper who’s always watching the clock and makes workforce members really feel rushed. To the one who appears completely satisfied after they are available in however all of a sudden erupts in anger when issues don’t go their means. It is best to select probably the most problematic personalities to profile, however keep away from exaggerations. The objective is to reveal them to sensible clients and put together them for the worst-case situation. To not scare them away from the job. Invite your customer support workforce to share private anecdotes to assist develop correct buyer profiles. They’re a treasure trove of data as a result of they work together with customers on daily basis and “horror tales” have a tendency to stay of their minds.

2. Product Data Recaps

Product information is often related to gross sales. Nevertheless, it’s additionally important for customer support coaching. On condition that your front-end workforce wants to seek out appropriate substitute merchandise and maintain clients knowledgeable. They need to additionally learn about add-ons and repair packages. For instance, prolonged warranties that they will supply clients throughout check-out. Develop video-based customer support coaching product recaps that embody the specs, promoting factors, and advantages. Point out the product’s goal demographic and options, simply in case the merchandise is out of their value vary. Remember that the customer support workers’s high precedence is to make sure buyer satisfaction. In fact, they need to seize each gross sales alternative, however offering the very best CX trumps all the things else.

3. Do/Don’t Smooth Talent Demos

Show the correct and flawed solution to apply customer service skills on the job. Smooth expertise are often probably the most tough to hone, however coaching movies present staff the way it’s finished. For instance, the primary half of the video covers the right solution to actively hearken to clients’ wants. Whereas the second portion options all of the errors to keep away from. Comply with up with a quick recap of why the ability is so essential within the office. In addition to useful resource hyperlinks they will use to construct their skills. These JIT on-line coaching instruments are even nice for self-evaluation. Ask staff to spotlight all of the errors within the don’t clip and the way the character ought to’ve addressed the state of affairs. Then encourage them to mirror on their very own efficiency behaviors to seek out areas for enchancment.

4. Each day Process Walkthroughs

Workers often have a routine. They could cope with completely different clients, shoppers, or co-workers on daily basis, however duties often keep the identical. So, create customer support coaching movies for the commonest processes. Embody step-by-step directions, troubleshooting ideas, and greatest practices. Even skilled staff can miss a step or begin to get “sloppy” as a result of they’ve carried out the duty so many instances. These walkthroughs reinforce their information and provides them established tips to observe. They could be having a tough day, however the video-based coaching instruments forestall compliance violations and increase their self-assurance. They could not use them frequently; nevertheless, figuring out that assist assets are there provides them a security internet to fall again on.

5. Firm Coverage Refreshers

Workers in different departments often flip to the customer support workforce for firm coverage data. They could be uncomfortable asking managers for assist as a result of they don’t wish to appear unprepared. Nevertheless, calling on a co-worker is a special story. As such, your front-end workers wants video-based coaching coverage refreshers to take care of compliance and assist their friends. In fact, they shouldn’t be the in-house enforcers who pull co-workers apart for violating the costume code. So, ensure you embody a quick disclaimer to curb office conflicts and be sure that customer support staff perceive their function. Each video ought to function an outline of the coverage, why it’s enforced, and the way it ties into completely different positions. As an example, completely different departments have completely different uniforms. Or the warehouse workforce has completely different buyer interplay tips than the gross sales workers. As an alternative of serving to the shopper decide a product, they’re required to seek out the closest gross sales affiliate.

6. Physique Language Translators

We’ve all been in conditions the place somebody says one factor and means one thing else. Your staff should know the way to learn physique language to supply superior customer support. So, give them video-based coaching translators that cowl the fundamentals. Embody animated characters who illustrate non-verbal cues. Ask staff to decipher their expressions and hand gestures to learn between the strains. For instance, the shopper who’s subsequent in line begins tapping their foot or placing their fingers on their hips. This can be a very good time for the worker to name a co-worker to the entrance desk to expedite service. Or rapidly acknowledge the shopper and thank them for his or her endurance.


Online training videos are perfect for JIT assist as a result of they provide staff a visible instance of favorable behaviors and job protocols. They will’t step away from the shopper midway by means of a transaction to learn a guide or revisit a course. However microlearning video-based coaching offers small and handy doses of data that they will use immediately. This retains clients completely satisfied, builds worker self-confidence, and will increase the probability of repeat enterprise.


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